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Administrative AssistantAdministrative Assistant CV example (2026)
An administrative assistant CV converts 'support' into inventory: how many people you supported and at what level, calendar volume, travel booked, budgets or expenses processed, events run. The summary states your support scope and strongest systems in one breath. Every bullet needs a number or a named tool — vagueness is the category's fatal flaw, and the candidate who quantifies stands out immediately. One page.
What recruiters scan for in a Administrative Assistant CV
- 1Support scope: how many people, what seniority
- 2Volumes: meetings scheduled, trips booked, expense reports processed
- 3Named systems: Outlook, Concur, SAP, Google Workspace
- 4Discretion and ownership signals: confidential material, office management, events
Example Administrative Assistant CV
A condensed but realistic example — note how every bullet pairs an action with a number, and how tools and methods are named exactly. Details are fictional.
Amira Haddad
Administrative Assistant · Executive Support
Rotterdam, NL · amira.haddad@email.com · English (C2), Dutch (B2), Arabic (native)
Summary
Administrative assistant with 7 years supporting directors and executive teams in logistics and professional services. Currently manage calendars and travel for 3 directors plus a 25-person department; known for airtight follow-up — nothing delegated gets lost.
Experience
Administrative Assistant to the Executive Team
2021 – present
Portway Logistics B.V.
- Manage complex calendars for 3 directors (~80 meetings/week combined) in Outlook, resolving conflicts across four time zones with zero missed board or client commitments in four years.
- Book and manage ~90 international trips/year and process 60+ expense reports monthly in Concur, keeping reimbursement cycle under 10 days.
- Prepare board-pack materials and minute the monthly management meeting; handle salary and M&A documents under strict confidentiality.
- Organised the annual client conference (150 attendees, €70k budget) three years running, each within budget.
Office Administrator
2018 – 2021
Van Leeuwen Consulting
- Ran front-of-office for a 40-person firm: scheduling, supplier contracts, and document management (SharePoint) — cut stationery and courier costs 18% by consolidating vendors.
- Onboarded 30+ new hires administratively (equipment, access, first-week scheduling) with a checklist process later adopted by HR.
Skills
- Calendar & inbox management (Outlook)
- Travel & expenses (Concur)
- Meeting minutes & board packs
- Event coordination
- Excel, PowerPoint, SharePoint, Teams
- Confidential document handling
- English (C2) · Dutch (B2) · Arabic (native)
Education
Associate Degree, Office Management, Rotterdam Business School, 2018
ATS keywords for Administrative Assistant roles
These terms appear most often in Administrative Assistant job descriptions and carry the most ATS score weight. Make sure the ones you can honestly claim appear in your CV — in the exact phrasing.
- 1Calendar management and scheduling (Outlook, Google Calendar)
- 2Travel arrangements and expense reports (Concur, SAP)
- 3Meeting coordination and minute-taking
- 4Document and records management
- 5Excel, PowerPoint, and Teams / Google Workspace
See how your Administrative Assistant CV scores
An example shows the target — the free ATS checker shows your distance from it: score, keyword gaps, and the fixes ranked by impact. And when you're applying to a specific job, the AI Adapt flow rewrites your CV against that exact posting — honestly, without inventing experience. $4 to download.
Administrative Assistant CV FAQ
How do I quantify administrative work?
Count everything you touch in a normal month: executives supported, meetings scheduled, trips booked, expense reports processed, events run and their budgets. 'Managed calendars for 3 directors, ~80 meetings/week' is the same job as 'provided calendar support' — but only one gets interviews.
What's the difference between an admin assistant CV and an executive assistant CV?
Level and trust: EA CVs emphasise C-level support, confidential material, independent judgement (drafting correspondence, gatekeeping), and business involvement (board packs, travel for deals). If you've done EA-grade work under an admin title, the bullets — not the title — make the case.
Should I list soft skills like 'organised' and 'detail-oriented'?
Not as words — as evidence. 'Zero missed commitments in four years' proves organised; a claims list proves nothing. Use the freed space for systems and volumes the ATS actually scores.
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